Executive Assistant

January 12, 2024

Job Description

Purpose of Role
The Executive Assistant will provide comprehensive administrative and organizational support to Chief Operating Officer, helping to manage tasks, schedules, and daily responsibilities within a dynamic and fast paced environment.
In summary, the role will require you to work across a diverse range of activities that include providing proactive and highest standard of business support to ease the administrative burden of the COO.

Responsibilities:
• Calendar management: Effectively manage the COO’s calendars scheduling meetings and responding promptly to meeting requests to make the most efficient use of time.
• Business travel: Prepare travel itineraries, agendas, booking of flight, hotel, transportation and visa applications (where applicable).
• Expenses: Making purchase and/or collate and process expenses of the COO through the appropriate channel.
• First point of contact: Making sure that all appointments are scheduled efficiently, and the COO is updated beforehand. This also includes highlighting and responding to relevant internal or external emails if necessary.
• Event/Meeting coordination: Setting up and coordinating different meetings applicable to the COO and assisting with preparing agendas, materials, minute taking and follow-up actions.
• Communication: Managing information flow and following up on deadlines and commitments.
• Admin: Preparing documentation and presentations, including correspondence, briefs and reports, and researching and collating material to support decision-making and project initiatives. Also, proofreading and clearing correspondence before being signed by the COO.
• Project Management: Coordinate all internal and external strategic projects assigned to the COOs desk to ensure timely completion.
• Other ad-hoc duties for the COO such as supporting personal tasks and errands as needed.
The ideal candidate
• Should have experience, or equivalent experience in providing PA support to senior managers.
• Should have exceptional attention to detail.
• Should be hard-working, motivated, and thrive in a fast-paced environment.
• Should have excellent interpersonal skills and the ability to work collaboratively and effectively with a wide range of stakeholders.
• Should possess exceptional communication, analytical and organizational skills.
• Should be accountable, embrace developing and applying professional expertise.
• Must be able to handle multiple tasks and priorities simultaneously through excellent project and time management skills.
• Balances creative thinking with execution and commitment to continuous improvement.
• Should be proficient in software packages, especially in Microsoft Excel, PowerPoint and Word.
• Should have the ability to handle sensitive information with confidentiality.

Qualifications
• 1-2 years’ work experience in any industry.
• Bachelor’s degree in any field; NYSC completion is a must.

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